Te whakarite panoni hanganga, kaitiakitanga i te kāwanatangaGuidance: Making structural or governance changes in government
Changing times, priorities and public expectations may result in ministers, senior leaders or Te Kawa Mataaho Public Service Commission proposing changes to structures or requiring new collaborative arrangements. This process guide is designed to help public servants to develop advice and implement change.
Te tukanga arotakeHow to approach a review
A structural or governance review is a form of policy project and follows a similar process to developing any strategic policy advice for ministers.
The guidance in this section is adapted from the Department of Prime Minister and Cabinet’s Policy Quality Framework and is organised around 4 main steps:
- Context and planning — understanding the purpose, defining the problem or opportunity, scope, and connection across government
- Options and analysis — using our tools and resources to identify and assess options for change
- Advice — developing advice for decision makers
- Action — implementing the agreed option and evaluating it.
Engaging with others and undertaking due diligence are recommended at several steps in the process to ensure proposals are well informed and fit for purpose for decision-makers.
Figure 1: The process for change
Remember that changes differ in scale and speed, the process is flexible, and you don’t have to work through the steps in an exact order. When carrying out a structural or governance review, you may need to revisit steps in the process as you get new information or new feedback from decision-makers.
The Public Service Commissioner is responsible for reviewing the governance and structures of government and providing advice on proposed changes. Agencies should consult Te Kawa Mataaho on any proposed system design changes early in the process and keep us updated on progress.