Appendix 2: Key resources

Figures to be included in ‘sense check’ document:

Representation

1.      % female

2.      % male

3.      % another gender

4.      % European

5.      % Māori

6.      % Pacific

7.      % Asian

8.      % MELAA

9.      % disclosed ethnicity

 Pay gaps

10.  Mean GPG

11.  Median GPG

12.  Mean Māori pay gap

13.  Mean Pacific pay gap

14.  Mean Asian pay gap

15.  Mean MELAA pay gap

16.  Median Māori pay gap

17.  Median Pacific pay gap

18.  Median Asian pay gap

19.  Median MELAA pay gap

 Average salaries

20.  Average salary male European

21.  Average salary male Māori

22.  Average salary male Pacific

23.  Average salary male Asian

24.  Average salary male MELAA

25.  Average salary female European

26.  Average salary female Māori

27.  Average salary female Pacific

28.  Average salary female Asian

29.  Average salary female MELAA

Background - why was this guidance developed?

The attached guidance supports Public Service agencies to develop integrated DEI plans. It responds to requests by agencies for the Public Service Commission to simplify and reduce agency reporting on DEI. In 2023, as a first step, we invited you to combine your Kia Toipoto and D&I plans. Creating a more integrated plan is intended to be even easier and more efficient.

This guidance has also been developed to recognise and reflect the shared outcomes and strong connections between Papa Pounamu and Kia Toipoto, and that many agencies approach these initiatives as one interconnected work programme.

This guidance replaces previous guidance: Kia Toipoto Guidance Public Service Agency Pay Gaps Action Plans 2022. It is less detailed, reflecting the increasing maturity of agencies in implementing Kia Toipoto, and because detailed advice is provided in the suite of supporting resources. It also replaces the Guidance: Combining Diversity and Inclusion and Kia Toipoto Plans.

What this means for agency reporting

Agencies need to:

Publish your DEI plan on your agency website and your intranet by 15 November 2024.

OR

Publish your Kia Toipoto plan AND your D&I plan on your agency website and your intranet by 15 November 2024

From 2024, Treasury guidance on annual reporting will ask for less detail about DEI in your annual report. Instead, it will ask for high-level information and data, and will ask agencies to link to your relevant published plan(s).

Connection with Joint Kia Toipoto and Pou Mātāwaka Māori, Pacific and ethnic work plan

Work is underway on developing the Joint Kia Toipoto and Pou Mātāwaka Māori, Pacific and ethnic work plan from the Māori Pacific and Ethnic Pay Gaps Work Plan. The joint plan will progressively provide guidance and resources to help strengthen your existing work in these areas, and address any gaps for these groups.

Connection with the Public Service disability and Rainbow 4 point plans

The Public Service disability and Rainbow 4 point plans aim to drive change at the system level. They reflect where the greatest impact can be made for disabled people and members of Rainbow communities across the Public Service. Work is well underway on the 4 point plans. The working groups for the plans will progressively provide guidance and resources to help strengthen your existing work in these focus areas, and address any gaps.

Agencies are not required to report on the focus areas of the 4 point plans at this stage. Most agencies have some work already underway on diversity, equity and inclusion for disabled employees and members of Rainbow communities. You should continue this, and include work to date and plans to strengthen DEI for disabled people and members of Rainbow communities under diversity, equity and inclusion in your DEI plans.

Note on disability and Rainbow data

As at June 2024, agencies should follow existing measurement guidance and standards for the Public Service for advice on collecting and measuring disability and Rainbow data. Under the disability and Rainbow 4 point plans, Stats NZ, the Public Service Commission and stakeholders are developing further guidance to be released later in 2024 or into 2025. Agencies should hold on any new data collection until guidance is released or contact SIT team (add contact) for advice.

Support and any queries

Please contact DEIPlans@publicservice.govt.nz

Q&As

These are the most common questions agencies have asked about developing DEI plans.

Q: We published a combined plan Kia Toipoto and D&I plan last year and that works for us, can we continue to do this?

A: Yes, you can publish a combined Kia Toipoto and D&I plan instead of an integrated DEI plan.

Q: Can we continue to publish separate D&I and Kia Toipoto plans?

A: Yes, you can continue to develop and publish separate plans. Note that they will both have to be updated annually.

Q: Do we have to create a new plan each year or can we publish an update on an existing plan?

A: You do not need to create a new plan each year. You may publish a progress update on your existing plan. Current data needs to be updated annually.

Q: How do we include the Public Service disability and Rainbow 4 point plans in our reporting and planning?

A: Include progress to date and plans to strengthen DEI for disabled people and members of Rainbow communities under diversity, equity and inclusion in your plans. Agencies are not required to report on the focus areas of the 4 point plans at this stage.

Q: We have a multi-year strategy, not a plan. How does this align with annual planning and reporting?

A: If you publish a multi-year strategy instead of a plan, you will need to publish annual updates to the strategy. There are requirements to publish data annually and to update progress to date and planned actions.

Q: The Treasury guidance asks for a link to our published D&I plan in our annual report, but it’s not published.

A: Note in your annual report that your D&I plan or your DEI plan will be published by 15 November 2024.

Q: What if we don’t have a D&I plan?

A: You can develop and publish an integrated DEI plan by 15 November 2024, OR you can develop and publish separate D&I and Kia Toipoto plans by 15 November 2024.